Why Peregrin Stop Managing Procurement
Stop Managing Procurement
the Hard Way
See how Peregrin compares to the spreadsheets and emails you're using today, and to the generic procurement software you might be evaluating.
| Capability | Spreadsheets, Emails & Phone Calls | Generic Procurement Software | Peregrin |
|---|---|---|---|
| Built for HVAC controls | NoNo system at all: spreadsheets and memory | NoEvery industry at once. You adapt to it | YesPurpose-built for controls contractors, out of the box |
| Pre-loaded supplier catalogs | NoScattered portals, PDFs, and price sheets | NoYou build and maintain your own item master | YesHVAC controls vendors pre-loaded, searchable, with real-time pricing |
| BOM-to-PO workflow | NoManual entry into each vendor portal | PartialGeneric import tools, not built for controls BOMs | YesUpload a BOM, match parts, split POs by vendor automatically |
| Comparing prices across vendors | NoMultiple portals, phone calls, cross-referencing | PartialOnly across the vendors you’ve wired up yourself | YesSide-by-side comparison with AI-sourced pricing |
| Your negotiated pricing | PartialLives in spreadsheets and someone’s head | NoNo concept of contractor program pricing | YesVendor-negotiated rates maintained in your catalog |
| Order tracking | NoPhone calls, email digging, portal logins | PartialPO status, without shipment-level visibility | YesReal-time status, shipping updates, and receipts in one view |
| Error prevention | NoHope someone catches it before the order ships | PartialApproval rules, not BOM-level checks | YesBuilt-in BOM checks, quantity validation, duplicate detection |
| Team visibility | NoAsk whoever placed the order | PartialOften licensed and priced per seat | YesUnlimited users: office, field, and management |
| Keep your vendor relationships | YesThat part already works | PartialOnly the vendors in their network | YesKeep every vendor. We connect them in one platform |
| ERP/accounting sync | NoManual double-entry or CSV exports | YesUsually available | YesPO and inventory sync with your ERP, new integrations built at no cost |
| Time per PO | No30–60 minutes of admin work | PartialFaster, after months of setup | YesUnder 5 minutes with automated workflows |
| Getting started | PartialNothing to set up, and nothing doing the work | NoMonths of implementation and catalog setup | YesWe load your vendors, catalogs, and workflows during onboarding |
The Bottom Line
HVAC controls contractors who switch from manual procurement to Peregrin can cut the labor cost of purchasing by 30–50%: the hours your team spends sourcing, ordering, tracking, and reconciling every PO. (Peregrin helps on material costs too, but that's a separate win.) Run your own numbers to see what that means at your PO volume.
You don't have to change vendors, learn a new ERP, or overhaul your business. Just plug Peregrin into how you already work.